Draft Accurate Job Descriptions
Job descriptions should reflect the essential job functions and duties the employee is expected to perform. Include:
Uniformly gather all the data needed in the application. This information serves to narrow the pool of applicants, and to measure the applicant’s qualifications in a controlled and impartial way. Applications are crucial to gathering information that might not be on a candidate’s résumé. The applicant should verify by a signature that all information provided is true and that the employer has the applicant’s permission to check the validity of the data supplied. By signing the application, the applicant attests they have read and understand policies of the employer.
If handling sensitive documents, financial records, monies or other receipts is part of the job, a credit check is a prudent part of any pre-hire. Before proceeding, it is important to meet the requirements of the Fair Credit Reporting Act (FCRA) by securing the employee’s written consent before gaining access. If the applicant is not hired based in whole or in part upon the information in the credit report, a copy of the report must be provided to the applicant, and they must be told of their right to challenge the report under the FCRA.
Job Offer Letter
The letter should state the terms of employment including:
Any contingencies to employment such as drug testing, a background check or obtaining licensures should be outlined in a paragraph.
A rejection letter should include: