ProSpeak

Tips for Successful Hiring & Recruiting
Jul 8, 2022
Rachel K. Steinhofer, Partner
ProSpeak

Draft Accurate Job Descriptions
Job descriptions should reflect the essential job functions and duties the employee is expected to perform. Include:

  • The goal or objective of the job
  • The tasks or duties needed to accomplish that goal
  • The essential (versus non-essential) functions of the job
  • The training or experience need to perform the duties of the job

Job Applications
Uniformly gather all the data needed in the application. This information serves to narrow the pool of applicants, and to measure the applicant’s qualifications in a controlled and impartial way. Applications are crucial to gathering information that might not be on a candidate’s résumé. The applicant should verify by a signature that all information provided is true and that the employer has the applicant’s permission to check the validity of the data supplied. By signing the application, the applicant attests they have read and understand policies of the employer. 

Background Checks
If handling sensitive documents, financial records, monies or other receipts is part of the job, a credit check is a prudent part of any pre-hire. Before proceeding, it is important to meet the requirements of the Fair Credit Reporting Act (FCRA) by securing the employee’s written consent before gaining access. If the applicant is not hired based in whole or in part upon the information in the credit report, a copy of the report must be provided to the applicant, and they must be told of their right to challenge the report under the FCRA. 

Job Offer Letter
The letter should state the terms of employment including:

  • Job title or position
  • Salary (excluding any applicable bonus)
  • Payment schedule (which in Indiana generally must be every two weeks)
  • Date of hire
  • Identify job benefits

Any contingencies to employment such as drug testing, a background check or obtaining licensures should be outlined in a paragraph. 

Rejection Letter
A rejection letter should include:

  • Thanking them for their time and interest
  • Making them aware that others also applied
  • Making them aware that they were not chosen
  • Expressing best wishes to them in their job search or business endeavors 
Barrett McNagny

Phone: (260) 423-8832

Email: rks@barrettlaw.com

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